2023 avgustnıñ 29 , 00:00
Preparing for your board meeting, whether you’re chairperson, CEO or executive director is essential to ensure it is running smoothly. It may seem counterintuitive but a well-organized board book and agenda can help you reduce time spent on conversations.
Making sure to clearly establish the goals of each item at a board meeting can also make it easier for board members to comprehend what is being discussed and how it affects their overall contribution to the company’s success. This is especially beneficial for younger or less experienced board members who might be more difficult to follow complicated discussions.
Additionally, it’s recommended to establish the time frame for each item at the board meeting. This will help keep things going quickly and avoid board members being disqualified prior to the end of the meeting.
Before the meeting to ensure that the venue is set up for the meeting and that all catering arrangements are in place. Also, ensure that directors who haven’t yet submitted their reports have been given an opportunity to submit their reports by the deadline.
Create any information packets that will be distributed to board members prior to the meeting, and then review any other rules for meetings. It is recommended to distribute the packets 48 hours prior to the meeting, so that board members are able to be informed participants during the meeting.